Frequently Asked Questions
How much does it cost to participate with National IPA?
There are no costs or fees to register with National IPA.
What does a public agency do to participate?
Public agencies must register to participate (www.nationalipa.org). Registration is free and there are no restrictions on the amount or size of an order.
What kind of oversight is in place with National IPA contracts?
National IPA routinely monitors the contract through third-party audits and regular reviews to ensure vendor accountability.
How many entities use National IPA?
Over 45,000 eligible entities actively utilize at least one National IPA contract.
What are the terms of the Xerox Copiers & Printers contract?
The Xerox Copiers & Printers / National IPA contract, R150302, is valid from June 1, 2015 to May 31, 2018 (This contract may be renewed annually for an additional 2 years if mutually agreed by Region 4 ESC / National IPA and Xerox Corporation.)
Who is eligible to use National IPA?
Cities / Municipalities, Counties, K-12, State Colleges and Universities, Private Schools, Charter Schools, Private Colleges and Universities, Non-Profits, and Charitable Organizations.
What are the terms of the Xerox Copiers & Printers contract, R171406?
The Xerox Managed Print Services / National IPA contract, R171406, is valid from March 1, 2018 through February 28, 2021 (with one optional annual renewal if mutually agreed by Region 4 ESC / National IPA and Xerox Corporation.)
Can my public agency use the program without going out for solicitation?
Yes, all National IPA contracts are awarded by a lead public agency, Region 4 Education Service Center, using a competitive solicitation process consistent with applicable procurement laws and regulations. Each solicitation contains language that advises all suppliers that the contract may be used by other government agencies throughout the United States. This language is based on the lead jurisdiction "Joint Powers Authority" or "Cooperative Procurement Authority."
What is cooperative purchasing?
Cooperative purchasing, also commonly referred to as piggy-backing, is a procurement method whereby if a government agency has already gone through the procurement process and awarded a contract to one or more venders for a particular product or service, the contract can be utilized by other government agencies on the same terms and conditions. Piggy-backing has been proven to reduce administrative and product cost, increased efficiencies and stretch shrinking budgets during difficult times.
Is National IPA a government entity?
Yes, National IPA is part of a government entity. National IPA is part of Region 4 Education Service Center which was established in 1967 by the State of Texas under Chapter 8 of the Texas Education Code.
Who is Region 4?
Region 4 Education Service Center (www.esc4.net) is one of the nation’s largest education service centers. Serving more students and teachers that any other region in Texas, this powerful governmental agency works with educators to deliver creative solutions that help schools to operate more efficiently. Region 4 provides practices spanning every facet of education, from classroom and curriculum development to operations, including food service, maintenance, construction, and budgeting. Region 4 produces books, workbooks and educational materials used across the nation and is home to the nation’s largest Braille production facility.
What are Education Service Centers (ESC)?
Texas regional education service centers were created by the Texas legislature in 1967. Regional education service centers are governed by Chapter 8 of the Texas Education Code. http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.8.htm. ESCs are permitted to offer any service requested and purchased by school districts and are able to contract with a public or private entity for services. Education Service Centers are Governmental Entities.
What purchasing procedures does Region 4 / National IPA follow?
Region 4 chose to use Chapter 44 of the Texas Education Code as the procedural basis for awarding vendors. http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.44.htm#44.0351. In addition, a recent modification to the Texas statutes now requires that entities use Texas Government Code 2267 as the basis for procuring construction services. http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2267.htm.
How can I obtain copies of the due diligence documentation associated with the Xerox Copiers & Printers contract?
The Xerox Copiers & Printers / NATIONAL IPA contract number is R171406. The contract documents including the Master Agreement, Amendments, Extension, RFP and Solicitation documents are available for download on the Xerox vendor page (http://www.NationalIPA.org).
If our agency wants to use the Xerox/ NATIONAL IPA contracts and buy from other contracts is that permitted?
Yes, all National IPA contracts are non-exclusive.