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National IPA is pleased to offer the following solutions with Xerox:
  • Managed Print Solutions (Contract #R171406 awarded by Region 4 Education Service Center)
  • Copiers and Printers (Contract #R150302 awarded by Region 4 Education Service Center)
  • Managed Business/Operational Services and Solutions (Contract #R151902 awarded by Region 4 Education Service Center)

Contract details available in tabs to the left.

 

About Xerox Corporation

Xerox offers our award winning technology and advanced document management services in partnership with National IPA.  When technology and document management services are leveraged to their fullest, assets and operations are optimized, document-driven business processes are streamlined, security risks will be mitigated and savings and productivity will increase.

Xerox is proud to offer the following contracts:

 

Copiers & Printers

 

Managed Print Services

 Xerox-Copiers-Printers

 xerox-mps

Contract: R150302

Terms: June 1, 2015 to May 31, 2018

This contract may be renewed annually for an additional 2 years.

Contract: R171406

Terms: March 1, 2018 to February 28, 2021

 

 

Contract Highlights:

  • A product portfolio inclusive of an award-winning array of print and copy devices ranging from small, single-function desktop printers to higher-capacity multifunction devices and ultimately, high-end digital presses for your shared print center environments. 

  • ConnectKey enabled multifunction printers that offer fully integrated mobile, scanning and cloud-based solutions – so your office is always at your fingertips.

  • Xerox Laser Cartridges for Non-Xerox Printers.

  • Nationally leveraged pricing for Xerox products.

  • Purchase and Flexible lease programs.

Contract Highlights:            

  • Managed Print Services (MPS) offering that enables the outsourcing of management, maintenance and strategic direction of your print environment to an experience, strategic partner.

  • Xerox Next Generation MPS solutions:

    • Xerox DocuShare provides a platform for users to create, route, store, organize and retrieve content through a single system to better manage and maintain business critical information.

    • Xerox® Print Management and Mobility Suite (XPMMS) delivers “print anywhere” mobility with benchmark security in an affordable, modular, cloud-based solution that saves time and reduces costs.
    • The Xerox® Print Awareness Tool helps employees understand the true impact of their print activity on the environment by providing real-time information about print behavior and making recommendations for improving it.

    • Xerox Workflow Automation Solutions that can be used to manage document and business processes.
    • Document Scanning services – Xerox document-scanning services will scan legacy paper documents and convert them to digital documents that can be stored on a customer’s network and/or imported into an existing or new enterprise content management or document management system.

    • Professional Services – Xerox professional services are an integral part of the delivery of most of the Xerox Value-add solutions.  They provide services such as software installation, system configuration, project management, end user training, acceptance testing and system customizations
    • Business Process Improvement Consulting Services - Xerox Business Process Improvement Consulting Services provides deep insights on how people, processes, and technology fit together so you can make informed decisions about which business processes to improve and automate

 

  • Nationally leveraged pricing for Xerox products and Managed Print Services.

  • Purchase and Flexible lease programs.

 

 Xerox Office Technology Awards

 

Xerox Copiers & Printers

Rachael Jones Turner
Public Sector Center of Excellence
310.258.6266
Rachael.Jones@Xerox.com

Jenifer Siodlowski
Public Sector Center of Excellence
717.777.6628

Managed Business/Operational Services & Solutions

Cynthia Jordan-Ford
Vice President, Xerox Public Sector Solutions
678.361.7097
Cynthia.Jordan-Ford@xerox.com

Competitively solicited and awarded by: Region 4 Education Service Center
Contract #R150302
Contract Term: June 1, 2015  through May 31, 2018

 

Xerox Office Solutions will change the way you work

Our office printing technology and solutions deliver convenience and ease of use to improve the way you work.

 xerox-copier3

Contract: R150302
Terms: June 1, 2015 to May 31, 2018

This contract may be renewed annually for an additional 2 years.

Contract Highlights

A product portfolio inclusive of an award-winning array of print and copy devices ranging from small, single-function desktop printers to higher-capacity multifunction devices and ultimately, high-end digital presses for your shared print center environments. 

ConnectKey enabled multifunction printers that offer fully integrated mobile, scanning and cloud-based solutions – so your office is always at your fingertips.

Xerox Laser Cartridges for Non-Xerox Printers.

Nationally leveraged pricing for Xerox products.

Purchase and Flexible lease programs.

 

 

 

 

Xerox ConnectKey Devices

ConnectKey is a software system that provides ways to use your multifunction printer to simplify the way your work gets done. ConnectKey wolutions can reduce waste and paper consumption and save you time by helping you to do your job more effectively.

 

Please watch this short video to see some of the functions addressed by Xerox ConnectKey. Click here for more information on Xerox ConnectKey.

 

 

 

Non-Xerox Supplies

Xerox is your single source for all of your supplies needs.

With a range of print cartridges for use in virtually all printers in the marketplace, Xerox Laser Cartridges offer unsurpassed quality, tangible cost savings and the ease of and convenience of one-stop shopping. All of this backed by Xerox’s exclusive 100% Lifetime Guarantee. Think “Xerox for Supplies”. 

How can you order Non-Xerox equipment supplies?

Simply follow these two steps!
  1. Complete the registration form to set up a new account.
  2. Place your order online at the Xerox Supplies Portal or by contact the Xerox Supplies Customer Support Center at 1.800.822.2200.

Consult your Xerox Sales Representative for NX Supply orders under the National IPA MPR R5245 contract.

 Xerox Branded Toner Cartridges for HP & Brother Printers

 

 

 

Competitively solicited and awarded by: Region 4 Education Service Center
Contract #R171406
Contract Term: March 1, 2018  through February 28, 2021

 

Xerox is the Industry-Leading Managed Print Service Provider

Xerox is helping TCPN provide government and education agencies with transformative document technology and document management solutions. With flexible contract options for lease, purchase or rental, TCPN offers members scalable and competitive national pricing based on the scope of the solution. Offerings include Xerox technology ranging from single function desktop printers to high end digital presses, flexible managed print services, next generation software offerings, centralized print services and workflow automation solutions. For more information about Xerox document technology, managed document services and solutions, visit Xerox is helping TCPN provide government and education agencies with transformative document technology and document management solutions. With flexible contract options for lease, purchase or rental, TCPN offers members scalable and competitive national pricing based on the scope of the solution. Offerings include Xerox technology ranging from single function desktop printers to high end digital presses, flexible managed print services, next generation software offerings, centralized print services and workflow automation solutions. For more information about Xerox document technology, managed document services and solutions, visit www.xerox.com.

 

 xerox-mps

Contract: R171406
Terms: March 1, 2013 to February 28, 2021

Contract Highlights

Managed Print Services (MPS) enables the outsourcing of management, maintenance and strategic direction of your print environment to an experience, strategic partner.

Xerox Next Generation MPS solutions:

Xerox® DocuShare provides a platform for users to create, route, store, organize and retrieve content through a single system to better manage and maintain business critical information.

Xerox® Print Management and Mobility Suite (XPMMS) delivers “print anywhere” mobility with benchmark security in an affordable, modular, cloud-based solution that saves time and reduces costs.

The Xerox® Print Awareness Toolhelps employees understand the true impact of their print activity on the environment by providing real-time information about print behavior and making recommendations for improving it.

Xerox Workflow Automation Solutionsthat can be used to manage document and business processes.

Document Scanning services– Xerox document-scanning services will scan legacy paper documents and convert them to digital documents that can be stored on a customer’s network and/or imported into an existing or new enterprise content management or document management system.

Professional Services– Xerox professional services are an integral part of the delivery of most of the Xerox Value-add solutions. They provide services such as software installation, system configuration, project management, end user training, acceptance testing and system customizations.

Business Process Improvement Consulting Services - Xerox Business Process Improvement Consulting Services provides deep insights on how people, processes, and technology fit together so you can make informed decisions about which business processes to improve and automate.

Nationally leveraged pricing for Xerox products and Managed Print Services.

Purchase and Flexible lease programs.

 

 

Download the Xerox and National IPA Managed Print Services flyer for additional information.

 

  

Industry Awards

 

 

Next Generation Managed Print Services Goes Beyond Print

 

 

 

 

Non-Xerox Equipment Supplies

Non-Xerox Equipment supplies can be ordered as part of the Copiers and Printer Contract R150302.

 

Xerox is your single source for all of your supplies needs. With a range of print cartridges for use in virtually all printers in the marketplace, Xerox Laser Cartridges offer unsurpassed quality, tangible cost savings and the ease of and convenience of one-stop shopping. All of this backed by Xerox’s exclusive 100% Lifetime Guarantee. Think “Xerox for Supplies”. 

 

How can you order Non-Xerox equipment supplies?

Simply follow these two steps!

  1. Complete the registration form to set up a new account.
  2. Place your order online at the Xerox Supplies Portal or by contact the Xerox Supplies Customer Support Center at 1.800.822.2200.

Consult your Xerox Sales Representative for NX Supply orders under the National IPA MPR R5245 contract.

 

Xerox Branded Toner Cartridges for HP & Brother Printers

 

 

Frequently Asked Questions

How much does it cost to participate with National IPA?
There are no costs or fees to register with National IPA. 

What does a public agency do to participate?
Public agencies must register to participate (www.nationalipa.org). Registration is free and there are no restrictions on the amount or size of an order.

What kind of oversight is in place with National IPA contracts?
National IPA routinely monitors the contract through third-party audits and regular reviews to ensure vendor accountability. 

How many entities use National IPA?
Over 45,000 eligible entities actively utilize at least one National IPA contract. 

What are the terms of the Xerox Copiers & Printers contract?
The Xerox Copiers & Printers / National IPA contract, R150302, is valid from June 1, 2015 to May 31, 2018 (This contract may be renewed annually for an additional 2 years if mutually agreed by Region 4 ESC / National IPA and Xerox Corporation.)

Who is eligible to use National IPA?
Cities / Municipalities, Counties, K-12, State Colleges and Universities, Private Schools, Charter Schools, Private Colleges and Universities, Non-Profits, and Charitable Organizations. 

What are the terms of the Xerox Copiers & Printers contract, R171406?
The Xerox Managed Print Services / National IPA contract, R171406, is valid from March 1, 2018 through February 28, 2021 (with one optional annual renewal if mutually agreed by Region 4 ESC / National IPA and Xerox Corporation.)

Can my public agency use the program without going out for solicitation?
Yes, all National IPA contracts are awarded by a lead public agency, Region 4 Education Service Center, using a competitive solicitation process consistent with applicable procurement laws and regulations. Each solicitation contains language that advises all suppliers that the contract may be used by other government agencies throughout the United States. This language is based on the lead jurisdiction "Joint Powers Authority" or "Cooperative Procurement Authority." 

What is cooperative purchasing?
Cooperative purchasing, also commonly referred to as piggy-backing, is a procurement method whereby if a government agency has already gone through the procurement process and awarded a contract to one or more venders for a particular product or service, the contract can be utilized by other government agencies on the same terms and conditions. Piggy-backing has been proven to reduce administrative and product cost, increased efficiencies and stretch shrinking budgets during difficult times.

Is National IPA a government entity?
Yes, National IPA is part of a government entity. National IPA is part of Region 4 Education Service Center which was established in 1967 by the State of Texas under Chapter 8 of the Texas Education Code.

Who is Region 4?
Region 4 Education Service Center (www.esc4.net)  is one of the nation’s largest education service centers. Serving more students and teachers that any other region in Texas, this powerful governmental agency works with educators to deliver creative solutions that help schools to operate more efficiently. Region 4 provides practices spanning every facet of education, from classroom and curriculum development to operations, including food service, maintenance, construction, and budgeting. Region 4 produces books, workbooks and educational materials used across the nation and is home to the nation’s largest Braille production facility.

What are Education Service Centers (ESC)?
Texas regional education service centers were created by the Texas legislature in 1967. Regional education service centers are governed by Chapter 8 of the Texas Education Code. http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.8.htm. ESCs are permitted to offer any service requested and purchased by school districts and are able to contract with a public or private entity for services. Education Service Centers are Governmental Entities. 

What purchasing procedures does Region 4 / National IPA follow?
Region 4 chose to use Chapter 44 of the Texas Education Code as the procedural basis for awarding vendors. http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.44.htm#44.0351. In addition, a recent modification to the Texas statutes now requires that entities use Texas Government Code 2267 as the basis for procuring construction services. http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2267.htm.

How can I obtain copies of the due diligence documentation associated with the Xerox Copiers & Printers contract?
The Xerox Copiers & Printers / NATIONAL IPA contract number is R171406. The contract documents including the Master Agreement, Amendments, Extension, RFP and Solicitation documents are available for download on the Xerox vendor page (http://www.NationalIPA.org).

If our agency wants to use the Xerox/ NATIONAL IPA contracts and buy from other contracts is that permitted?
Yes, all National IPA contracts are non-exclusive. 

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